Identification/Access Card Policy
1. INTRODUCTION:
Loveworld Medical Centre is committed to providing a safe and secure work environment for its employees and visitors. The proper issuance and display of identification cards is one way to create a safer and more secure work environment. A standardized identification card also readily identifies our staff when they visit other establishments and organizations.
2. SCOPE:
This policy applies to all the Full-Time and temporary employees who are working with Loveworld Medical Centre presently. This does not include the employees who have left the organization.
3. OBJECTIVE:
The main objectives of this policy document are to:
- Provide a safe and secure work environment.
- Provide evidence of employment with Loveworld Medical Centre.
- Enable staff to identify other staff members in areas and units of the facility where access are restricted to staff only.
- Enable patients and other visitors to be able to identify staff to request assistance as needed.
4. POLICY DIRECTIVE:
4.1. Each staff member of Loveworld Medical Centre shall be issued an Employee Identification/Access card which serves as valid proof of status with the organization.
4.2. This staff identification/access card will be issued to staff upon resumption of employment.
4.3. This identification card remains the property of Loveworld Medical Centre and must be presented upon request by an appropriate official and may also be revoked at any time by the Management.
4.4. The card must be maintained and carried by the staff the entire period that they are affiliated with Loveworld Medical Centre.
4.5. All employees of Loveworld Medical Centre are expected to fully comply with all provisions of this policy. Non-compliance will limit accessibility to the facilities and/or may result in disciplinary action.
4.6. Any alteration, falsification, transfer, or forgery of the ID card constitutes a violation of this policy and shall result in disciplinary action.
4.7. In addition, fraudulent or illegal use of the ID card shall result in criminal charges.
5. GUIDELINES:
5.1. All staff members of Loveworld Medical Centre are required to wear the ID card in plain view while on the premises.
5.2. All staff should wear their ID card when hosting or conducting official business activities in the community.
5.3. The ID card must be used ONLY by the individual to whom it was issued. No staff shall “borrow” their ID card to anyone for any reason.
5.4. Staff members shall surrender the ID Card to their Line Manager / Supervisor upon resignation, termination of employment, beginning an extended leave of absence, or when requested.
5.5. Upon suspension, an employee must turn in their ID card to their supervisor pending return to work.
5.6. Staff members are responsible for safeguarding their own ID card. Lost or stolen ID cards should be reported immediately to the employee’s supervisor or Line manager, who is responsible for reporting the lost or damaged ID card to the Human Resource Department.
5.7. ID cards will be issued at no cost to employees who receive a transfer, promotion, demotion etc. to a different division.
5.8. In the event of lost or stolen ID card, concerned staff member shall obtain a police report with an affidavit to be presented to the Human Resources Team.
5.9. A fee of N3,000 will be required to replace all lost, stolen or damaged cards haven presented the police report and the affidavit.
5.10. ID Cards found by a non-owner should be returned to Loveworld Medical Centre as soon as possible.
6. ACCOUNTABILITY:
All Line Managers and Supervisors are responsible for ensuring the compliance of the staff with the requirements established by this policy for the use of the Staff Identification Cards. Principal Officers are responsible for ensuring that their sections’ staff are made aware of this policy and for complying with the policy. All Loveworld Medical Centre staff members are responsible for complying with the policy.
7. MONITORING:
7.1. The Human Resource (HR) Department shall monitor and ensure adherence to all policy provisions and report on specific cases as and when required to do so.
7.2. The Quality Improvement Management Team shall periodically conduct audits to ascertain compliance with this policy.
7.3. If and when this policy or provision is amended, the amended policy thereof will supersede the previous one.
*kindly acknowledge that you have read, and understood the Policy and you recognize the importance of complying with the policies and procedures outlined in the policy, by filling the below form
